“My availability is as follows” is a useful phrase, especially in emails, bookings, interviews, and scheduling conversations.
It communicates the times when you are free and ready to meet. But using the same phrase repeatedly can sound robotic, overly formal, or repetitive.
Alternative expressions help you sound clearer, more relatable, and more professional, depending on who you’re speaking to.
The way we express availability influences tone. Word choice can sound polite, strict, flexible, friendly, or formal, and each tone sends a different message.
Changing how you speak or write can improve business communication, academic writing, emails, and everyday conversation.
Compare the tone difference:
- Formal: “My availability is as follows.”
- Informal: “I’m free during these times.”
Both communicate time, but each sets a different mood. Understanding alternatives makes your English flexible, natural, and powerful.
What “My Availability Is As Follows” Really Means
This phrase simply means you are about to list the dates or times when you are free. It is typically used before providing a time schedule.
It is a formal statement, not slang. It functions like a noun phrase because it introduces a block of information (availability).
Similar meaning phrases:
- “Here are the times I’m free” (informal)
- “I am available at the following times” (professional)
Opposite tones include demanding expressions, such as:
- “These are the only times I can do.”
Sample sentences:
- “My availability is as follows: Monday 2–4 PM, Thursday 9–11 AM.”
- “My availability is as follows for next week’s meeting.”
When to Use “My Availability Is As Follows”
Spoken English
Most native speakers do not use this exact phrase when speaking casually. It sounds rigid in conversation. Instead, they might say: “I’m free at…” or “Those times work for me.”
Business English
This phrase fits business scheduling, reports, consultations, and professional planning.
Emails and Messages
It is common when replying to HR, managers, clients, or formal requests.
Social Media
Rarely used; it can sound out of place in captions or casual posts.
Academic Writing
Works when coordinating study groups, presentations, or appointments.
Professional Meetings
Common for corporate calendar planning.
Is “My Availability Is As Follows” Polite or Professional?
Tone level varies depending on context.
- Polite: Neutral and clear.
- Neutral: Direct and acceptable.
- Strong: May sound rigid if the other person requested flexibility.
- Soft: Lacks warmth for personal conversations.
- Formal: Very high.
- Informal: Not suitable.
Etiquette tip: Use for workplace emails, proposals, and interviews. Avoid in casual chats and friendly texting.
Pros & Cons of Using “My Availability Is As Follows”
✔ Pros:
- Sounds professional
- Clear structure for listing times
- Good for business, interviews, proposals
- Avoids confusion
✘ Cons:
- Too stiff in casual messages
- Can feel outdated
- Not conversational
- May appear demanding if not softened
Quick One-Line Alternatives
Here are short replacements for quick use:
- I’m available at these times.
- These times work for me.
- Here are the times I’m free.
- I’m open during these hours.
- I can meet at the following times.
- The times below work for me.
- I should be free at…
- My open slots are…
- Here is my schedule.
- I’m good for…
- I’m able to meet at…
- These are the times that suit me.
- Here’s when I’m free.
- Here’s when I can make it.
- I’m free during the following.
- Below is my availability.
- Here’s when I’m available to talk.
- I’m open to meet at…
18 Professional, Formal & Informal Alternatives
1. I am available at the following times
Meaning: Clear notice of your open schedule.
Explanation: Straightforward and polite for most emails.
Grammar Note: Declarative sentence.
Example: “I am available at the following times if they fit your schedule.”
Best Use: Workplace emails, HR
Worst Use: Casual texting
Tone: Professional
Level: Beginner
Similarity Score: 10/10
Replaceability Tip: Use when you want maximum clarity.
2. Below is my availability
Meaning: Simple and direct introduction.
Explanation: Sounds modern and concise.
Grammar Note: Introductory statement.
Example: “Below is my availability for next week.”
Best Use: Business or software scheduling tools
Worst Use: Formal academic writing
Tone: Neutral
Level: Beginner
Similarity Score: 9/10
Replaceability Tip: Best when space is limited.
3. Here are the times I’m free
Meaning: Casual way to share free time.
Explanation: Works well with friends and colleagues.
Grammar Note: Conversational phrasing.
Example: “Here are the times I’m free; let me know what suits.”
Best Use: Texting, friendly emails
Worst Use: Job applications
Tone: Friendly
Level: Beginner
Similarity Score: 7/10
Replaceability Tip: Use for relaxed tone.
4. Here is my schedule
Meaning: Sharing a calendar-like summary.
Explanation: Focuses on times, not flexibility.
Grammar Note: Noun phrase.
Example: “Here is my schedule for the next two days.”
Best Use: Teams, internal planning
Worst Use: Only one time slot
Tone: Neutral
Level: Beginner
Similarity Score: 8/10
Replaceability Tip: Ideal when sending many time options.
5. I can meet at the following times
Meaning: Shows willingness, not just availability.
Explanation: Softens tone and feels cooperative.
Grammar Note: Verb phrase.
Example: “I can meet at the following times if that works for you.”
Best Use: Interviews, clients
Worst Use: Strict schedules
Tone: Polite
Level: Intermediate
Similarity Score: 8/10
Replaceability Tip: Use when you want to sound flexible.
6. I’m open during these hours
Meaning: Suggests you have flexibility.
Explanation: Shows ease and accessibility.
Grammar Note: Informal verb phrase.
Example: “I’m open during these hours, but flexible if needed.”
Best Use: Coaching, tutoring, friendly jobs
Worst Use: Corporate legal emails
Tone: Soft
Level: Intermediate
Similarity Score: 7/10
Replaceability Tip: Use when flexibility matters.
7. These times work for me
Meaning: States preference clearly.
Explanation: Implies compatibility rather than offering every time.
Grammar Note: Informal expression.
Example: “These times work for me. Do any of them suit you?”
Best Use: Peer communication
Worst Use: Formal proposal
Tone: Neutral-Friendly
Level: Beginner
Similarity Score: 6/10
Replaceability Tip: Use when confirming offered times.
8. My open slots are
Meaning: Shows exact gaps in your schedule.
Explanation: Common in coaching and consulting.
Grammar Note: Noun phrase.
Example: “My open slots are Tuesday morning and Thursday afternoon.”
Best Use: Calendars, booking calls
Worst Use: Academic writing
Tone: Neutral
Level: Intermediate
Similarity Score: 7/10
Replaceability Tip: Best for service providers.
9. Here’s when I’m free
Meaning: Casual, student-friendly.
Explanation: Familiar and informal.
Grammar Note: Conversational.
Example: “Here’s when I’m free this week.”
Best Use: Classmates, coworkers
Worst Use: Professional negotiation
Tone: Friendly
Level: Beginner
Similarity Score: 7/10
Replaceability Tip: Use for relaxed contexts.
10. I’m free at
Meaning: Very short version.
Explanation: Feels natural in spoken English.
Grammar Note: Fragment plus time.
Example: “I’m free at 3 PM if that works.”
Best Use: Text messages
Worst Use: Professional documents
Tone: Casual
Level: Beginner
Similarity Score: 6/10
Replaceability Tip: Use verbally.
11. The following times suit me
Meaning: Shows cooperation.
Explanation: Polite, especially when responding to a request.
Grammar Note: Passive tone.
Example: “The following times suit me for the appointment.”
Best Use: International business
Worst Use: Very friendly chats
Tone: Formal-Polite
Level: Intermediate
Similarity Score: 8/10
Replaceability Tip: Best in cross-cultural emails.
12. Here are the times that work on my end
Meaning: Shares schedule limitations.
Explanation: Slightly informal but polite.
Grammar Note: Idiomatic structure.
Example: “Here are the times that work on my end; how about yours?”
Best Use: Collaboration
Worst Use: High-corporate legal matters
Tone: Warm
Level: Intermediate
Similarity Score: 7/10
Replaceability Tip: Shows mutual respect.
13. I should be free at
Meaning: Slight uncertainty but positive.
Explanation: Softens expectation and sounds flexible.
Grammar Note: Modal verb phrase.
Example: “I should be free at 5 PM if nothing changes.”
Best Use: Planning
Worst Use: Interviews
Tone: Soft
Level: Intermediate
Similarity Score: 6/10
Replaceability Tip: Use when unsure.
14. I’m able to meet at
Meaning: Confirms capacity.
Explanation: Creates confidence and finality.
Grammar Note: Verb phrase.
Example: “I’m able to meet at the times listed below.”
Best Use: Confirmations
Worst Use: Friend-to-friend
Tone: Professional
Level: Beginner
Similarity Score: 9/10
Replaceability Tip: Sounds confident and dependable.
15. These are the times that suit my schedule
Meaning: Shows alignment with your commitments.
Explanation: Polite and formal.
Grammar Note: Complete sentence.
Example: “These are the times that suit my schedule for next week.”
Best Use: Administrative emails
Worst Use: Quick texting
Tone: Formal
Level: Advanced
Similarity Score: 8/10
Replaceability Tip: Use for professional clarity.
Mini Dialogue Examples
Formal
A: Could you share your availability for the review meeting?
B: Certainly. I am available at the following times: Tuesday 10 AM or Thursday 3 PM.
Informal
A: When are you free to catch up?
B: Here are the times I’m free — Wednesday evening or Sunday afternoon.
Business Email Style
Thank you for your message. These times work for me:
- Monday 2–4 PM
- Friday 9–11 AM
Please let me know your preference.
Common Mistakes to Avoid
- Using formal tone with friends
- Giving only one time without explanation
- Forgetting time zones
- Listing unclear time ranges
- Demanding instead of offering
- Using casual tone with executives
- Sending availability without a polite closing message
Cultural & Tone Tips
US English: More direct; concise phrases preferred.
UK English: Slightly softer expressions sound more polite.
Casual conversations: Short forms like “I’m free at…” are standard.
Native speakers notice when the tone does not match the situation. Too formal feels distant; too casual feels careless.
Comparison Table of Best Alternatives
| Phrase | Tone | Best Context | Professional Level | Example |
|---|---|---|---|---|
| I am available at the following times | Formal | HR, Clients | Advanced | “I am available at the following times for discussion.” |
| Below is my availability | Neutral | Email summaries | Beginner | “Below is my availability for the next week.” |
| These times work for me | Friendly | Peer work | Beginner | “These times work for me, let me know yours.” |
| I can meet at the following times | Polite | Interviews | Intermediate | “I can meet at the following times if they suit.” |
| Here are the times I’m free | Informal | Friends | Beginner | “Here are the times I’m free this weekend.” |
FAQs
Is “my availability is as follows” rude?
No, it’s polite but formal.
Is it okay in emails?
Yes, especially in business or professional emails.
What is the most formal alternative?
“I am available at the following times.”
What is the most polite alternative?
“I can meet at the following times.”
What is the most informal version?
“I’m free at…”
What should beginners use?
“Below is my availability” or “I’m available at these times.”
Conclusion
Using different expressions for sharing time or schedule makes communication clearer, friendlier, and more professional.
The phrase “my availability is as follows” is useful, but learning alternatives helps you adapt to different situations.
Word variety improves fluency, confidence, and connection.
Practice by using these alternatives in emails, interviews, and everyday chats to find the tone that fits best.
Ethan Cole is a passionate language enthusiast dedicated to making English learning simple and enjoyable.